Checklist

STAND PLANS

ALL stand plans need to be submitted to igbstandplans@clariongaming.com

Submission of Complex Stand Plans - 15/11/2024 (incl stand plan design form)

Submission of Non-Complex Stand Plans - 29/11/2024 (incl stand plan design form)

STAND DESIGN INSPECTION FORM 

You are able to down the Stand Design Inspection Form here.  Please note that submissions will not be inspected without the inclusion of this form. 

BUILD UP AND BREAKDOWN PASSES

We require all persons accessing the exhibition areas to be duly identified/accredited and to agree to the site rules as stipulated by the Organiser and the Venue. All personnel will be provided a personal passes.

Registration for Build Up and Breakdown Passes will be available soon. 

During the days of build up and break down, individuals under the age of 16 shall not be allowed to enter the halls. 

SPECIAL ACTIVITIES FORM

Special activities and demonstrations are permitted on stands, however they must be disclosed to and approved by the Organisers in advance of the show. Failure to notify the Organiser’s will result in you being asked to cancel or turn off your activities. If you intend to include any items of special risk on your stand for the show, they must be included in your Risk Assessment. Special activities include but are not limited to: 

• Inflatables including helium & toy balloons.
• Performances including dancers, bands, DJs, or other musical acts.
• Private transport arriving onsite to take guests from the exhibition to other events.
• Laser and haze products.
• Seated audiences.
• Neon or florescent lights.
• Water features or water-related activities.
• Animals.
• Motor vehicles.
• Fog or mist machines.
• Flammable oils, liquids & gases, compressed gases, and naked flames.
• Working machinery & apparatus.
• Radioactive substances.
• Dangerous exhibits, including weapons & guns.

If you wish to have special activities on your stand, please complete the Special Activities Form.

Deadline is Friday 3rd January 2025. 

STAND CONTRACTOR FORM

We ask that all Exhibitors complete the Stand Contractor Information Form. By completing this form, they provide us the consent to contact you, the Stand Contractor, with important notices.

Please ask that your client logs into the Exhibitor Technical Manual to complete this form. Or you can do it on their behalf here. 

Deadline is Monday 25th November 2025

• All plans, calculations and documentations must be in English and should clearly state the exhibiting companies name, stand number and the contact name and company of the contractor responsible for the stand
• Include all dimensions
• Stand Design Inspection Form
• Please make sure your client has permission from Clarion Gaming for any suspended elements. Your plans will not be approved if they include suspended elements without the appropriate permission from the Organiser.
• Detail all building materials to be used
• Show a ground plan and an elevation drawing
• Any inflatable’s must be included on the plans
• Details must prove the structural stability
• A detailed risk and method statement
• Insurance certificate for up to £2m
• Fire certificates for fabric banners/ plants etc
• Positioning of DJ booths
• Details of special risks to include vehicle exhibitors
• Approval for a stand from a previous show will not be accepted as proof of approval and plans must be re-submitted for every show
• Approval must not be assumed until written approval is received from the Floor Manager, Alan Hazelhurst.
• When written approval has been received for the original design, no alteration may be made without the approval of the Floor Manager, Alan Hazelhurst.