The abuse of alcohol, drugs and other substances can affect work performance and safety. Any person found to be under the influence of alcohol, drugs or other substances, or who are (in the opinion of the Organisers and their representatives) constituting danger to themselves or any other person at the venue, will be removed from the venue by security.

Any worker who is working at heights or operating heavy machinery should not drink alcohol whilst at work.

The consumption of alcohol is not permitted inside the halls during build and breakdown. 

Help us to keep iGB Affiliate safe and comfortable for everyone.

Self-assess before entering
• High Fever?
• Continuous cough?
• Change in your sense of smell or taste?
If you have recently tested positive or have any of
symptoms of COVID-19 please stay away.

Personal Hygiene - Remember the Basics
• Catch coughs or sneezes in tissues
• Wash or sanitise your hands on a regular basis.

Mask Friendly Event
Masks are not mandatory at iGB Affiliate but you are welcome to wear one if wish. These are available at the information points.

Make Space Where You Can
Respect those who might want extra space

The exhibitor is ultimately responsible for all aspects of safety on their stand during the build-up, the open period of the show and during the break down. Where the exhibitor contracts out the building and finishing of their stand, they are still vicariously responsible for the activities of the contractors. They must ensure that they do the following:

• They MUST carry out a suitable and sufficient risk assessment of all their activities and obtain relevant risk assessments from the contractors with supporting method statements for the building and demounting of your stand. 
• They MUST ensure that their staff and contractors working on site are informed of the site rules and health and safety arrangements which are detailed in this manual and you must ensure so far as you reasonably can that they follow them.
• They MUST ensure that all staff on site and contractors are familiar with the venue’s emergency procedures which can be found in this manual.
• Appoint a competent person to be responsible for health and safety on your stand. 

It is essential that any stand providing food, drink or other refreshments to visitors comply with the Food Safety Act 1990 and Food Hygiene (Amendment) Regulations 1990. Please refer to Catering – Food & Alcohol section of the G-guide for further information and regulations.

Please note all catering must be provided by Gastrofira. Please see the Catering section of this manual for further details.

Any alleged, suspected food poisoning resulting from consumption of any food on the premises must be reported to the venue.

Emergency exits are clearly marked and under no circumstances should any aisles, corridors or emergency exits be obstructed.   

Under no circumstances will any part of your stand, building materials, waste, furniture, exhibits, or displays be allowed to project beyond the boundary of your stand space to infringe upon these gangways and emergency aisles.   

Aisles deemed emergency gangways must be always kept clear. Plans indicating the emergency gangways will be available in the onsite Organiser Offices.  

Doors or windows are not permitted to open outwards onto a gangway. 

Special activities and demonstrations are permitted on stands, however they must be disclosed to and approved by the Organisers in advance of the show. Failure to notify the Organiser’s will result in you being asked to cancel or turn off your activities. If you intend to include any items of special risk on your stand for the show, they must be included in your Risk Assessment. Special activities include but are not limited to: 

• Inflatables including helium & toy balloons.
• Performances including dancers, bands, DJs, or other musical acts.
• Private transport arriving onsite to take guests from the exhibition to other events.
• Laser and haze products.
• Seated audiences.
• Neon or florescent lights.
• Water features or water-related activities.
• Animals.
• Motor vehicles.
• Fog or mist machines.
• Flammable oils, liquids & gases, compressed gases, and naked flames.
• Working machinery & apparatus.
• Radioactive substances.
• Dangerous exhibits, including weapons & guns.

If you wish to have special activities on your stand, please complete the Special Activities Form.

All special effects must be treated as special risks and are subject to strict controls in accordance with a risk assessment and the appropriate legal requirements. Please notify us by filling in the Special Activities form if you are interested in planning any of these so it can be discussed.

Deadline is Friday 3rd January 2025.

Manual handling is the movement of loads by lifting and carrying by hand. Ideally mechanical means should be used such as lift trucks, pallet trucks and trollies to reduce the need for manual handling. Factors to consider when manual handling are:

• weight of load.
• size and shape of load.
• posture during manual handling.
• the distance you have to lift it.
• nature of manual handling movement.
• frequency of manual handling.
• working environment.
• capability of person.

Staff should be trained in manual handling techniques to reduce the risk of personal injury. Those moving loads should wear appropriate Personal Protective Equipment (PPE).

• When using spraying equipment or pressure vessels, care must be taken of risks from fumes.
• Barrier creams and masks must be provided.
• The use of lead-based paints and primers is not permitted.
• Contractors and Exhibitors should be continually aware of the fire risks associated with paints.
• Painters must not work in confined areas unless adequate ventilation is available.
• All waste products must be disposed of properly.
• Products containing isocyanate or labelled as H332 (harmful) such as Nuvol are banned and not permitted as a building or decorating substance at ICE under any circumstances.

Contractors found using any prohibited products will have it confiscated and be ejected from the halls.

Personal Protective Equipment (PPE) is any item designed to protect the individual. Such items include:

• Head Protection.
• Fall arrest equipment.
• Safety Boots.
• Gloves.
• Eye protection.
• Dust Masks.

Exhibitors and contractors and event Organisers are responsible for ensuring that workers are issued with appropriate PPE for their work activities. The following rules apply:

• Hardhats should be worn where there is a danger of falling objects (e.g., double decker construction).
• Appropriate footwear should be worn in the halls during build up and breakdown to prevent slipping and foot injuries. This should apply to all personnel - including exhibitors - entering the halls during build up or breakdown.
• Those working at height where there are no guard rails should be clipped on via a lanyard or wearing fall arrest equipment.
• Hi-visibility vests should be worn in areas of significant vehicle movement.
• Outdoor events should enforce all onsite personnel to wear hi‑visibility vests during build-up and breakdown.
• Appropriate masks should be worn during all sanding and welding activities.

Workers are responsible for ensuring that PPE is worn when issued and to cooperate with the Organiser and the Organiser’s appointed safety staff regarding health and safety.

Hi-vis jackets and hard hats can be purchased from the Exhibitor Service Centre onsite.

Be aware of moving traffic, including forklifts and plant, in the halls and loading areas.

The lorry ways are designated for vehicle movement and unloading only, and no pedestrians will be permitted in this area who are not unloading vehicles.

Vehicle drivers must:

• Observe the speed limit is: 5mph in the loading areas.
• Have a valid full driving license for the type of vehicle concerned.
• Ensure that any reversing vehicles have a banksman.
• Ensure safety reversing alarms are fitted on all vehicles that can be operated in reverse.
• Do not carry passengers unless they are seated in a passenger seat.
• Do not load or unload in areas where it will block fire exits or routes for emergency vehicles.
• Wear a driver restraint (seat belt) where fitted.
• Secure vehicles at all times and remove the keys when unattended.
• Do not drive any kind of vehicle in the halls without authorisation.
• Do not drive any kind of vehicle under the influence of drugs or alcohol.
• Do not drive any kind of vehicle whilst using a mobile phone.

It is compulsory for the exhibitor or the stand builder to order a pre-determined amount of waste control services in advance of arriving onsite. Unmanaged waste will no longer be permitted.   

• Safety and Accessibility: The gangways at our shows have become overly obstructed, increasing the risk of accidents during the build phase.  Unmanaged waste poses a number of safety risks, including injury, increased threat of fire, blocks fire exits and hinders access for medical teams in emergencies. 

• Stakeholder Feedback: Stakeholder feedback has told us that unmanaged waste causes congested aisles, unsatisfactory working conditions and delays to stands being constructed.  

• Environmental Efficiency: Fira has the capability to manage and separate waste in a more environmentally efficient way, aligning with our sustainability goals. 

• Measuring Impact: We aim to measure our environmental impact more closely to enhance the sustainability of our shows and we are only able to do this if we have a better insight on what is actually disposed of. 

Please see the below for minimum order requirements based on stand size:

Up to 25m2 

***Action Required*** 

To order Waste services, please visit Fira Store.  Please note there are specific regulations regarding Waste. You must read our regulations regarding waste as a matter of importance. 

Earlybird discount deadline: Sunday 1st December 2024

Final deadline: Friday 29th December 2024

 Failure to pre-order these services will result in not being permitted to start your stand build. 

This section applies to the use of powered tools and other work equipment such as saws, drills, nail guns and air compressors. All tools must be in good working condition and safe to use. The organiser reserves the right to prevent the use of unsafe or poorly maintained equipment.

• Operatives must be competent to operate the equipment in use.
• Power cables, plugs and connectors should also be free from damage.
• Portable air compressors and air lines should be authorised prior to use by the Organisers and checked safe for use during build up and breakdown period.
• All portable and static power equipment must comply with local standards.
• All portable and static power equipment must only be used for the purpose for which it was designed.
• Powered tools must not be left unattended whilst operating or connected to the power supply.
• All dangerous parts such as saw blades must be guarded.
• Hanging wires are not to be left hanging below head height and must be marked with tape.
• All portable electrical equipment must be subject to a suitable portable equipment testing regime.
• No electrical cables must be allowed to cross gangways, passageways and fire exits.
• The practice of connecting one extension lead into another (daisy chaining) is not permitted.
• Tools which create dust such as saws must not be used inside the halls unless the dust is captured in a bag.
• Tools which create unsafe levels of noise above 80dB(A) must not be used for long periods inside the halls. The organiser will monitor noise levels to ensure that the ambient noise levels do not exceed 80dB(A) for long periods.
• Operatives must wear suitable personal protective equipment to prevent injury.

A person is working ‘at height’ if there is a possibility of them being injured from falling, even if they are working at or below ground level. Generally, this means above 2m. All reasonable steps should be taken to eliminate or minimise work at height. Working at height should be carefully planned and supervised and the correct equipment selected. Contractors are to ensure that:

• No work is done at height if it is safe and practical to avoid it.
• All work at height takes account of conditions that could endanger safety such as high winds or slippery ground.
• Those working at height must be protected by a guard rail or equipped with a fall arrest harness (except when using a ladder).
• Those involved in work at height are trained and competent.
• Equipment for work at height is appropriately inspected and free from safety defects.
• The risks from falling objects are properly controlled. Work platforms must have a toe board to prevent items falling.
• Access is controlled to prevent other persons working or walking beneath work at heights.
• Persons working in the vicinity of high works should wear a hard hat.
• Persons working at height on mobile elevated work platforms should wear head protection.
• Plans are in place for emergencies and rescue from height such as working in the roof space.

Ladders can be used when it is not practicable to use a working platform, or the activity is low risk. Ladders must be used in accordance with manufacturer's instructions at all times.

All persons working at height or working below people working at height must wear hard hats.